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Event Rules & Guidelines

The following event rules and guidelines are intended to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with recommendations for participant records and event liability.



  • Each participant must sign an event waiver before participating in the event. Registrants under 18 years of age must have a statement signed by a parent or legal guardian permitting participation. In addition, parents with children under 10 years age must accompany them on the run course.

  • Willalatin Running Company maintains a no refund and no deferment policy on all race entries and other offers. Exceptions to the policy may be made only in the event of military deployment, bereavement, or critical illness. In such cases, additional documentation may be required before a refund request is processed. All requests for exceptions must be made prior to the event.


Registration & Race Kits Pick-Up

  • Participants must pick up their Race Kits during regularly scheduled hours.

  • Race bibs will NOT be released without a valid Confirmation e-mail and/or valid Photo ID.

  • Individuals will be able to pick up Race Kits on behalf of others, as long as the registrant provides the appropriate Confirmation e-mail and/or permission letter.


Participant Conduct and Safety

  • Participants must follow instructions as given from all event including race directors and course marshals throughout the duration of the event.

  • All participants are expected to conduct themselves in a professional and courteous manner towards the community and their fellow participants during their participation in the event.

  • Every participant shall be provided with an event bib number, which shall be visibly worn on the front of the participant’s outermost layer during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.

  • For the safety and enjoyment of all event participants, the courses are restricted to registered runners/walkers, wheelchair division participants and official race personnel only.

  • Participants who choose to use baby joggers and/or strollers are asked to start towards the back of the pack at the start line, need to yield to faster runners and cannot impede other runners’ progress.

  • Participants must begin the event during the official recognized starting times. The course will remain secured until the event sweep crosses the finish line.

  • Please keep the finish line area clear by continuing to jog or walk after crossing the finish line; wait for friends out of the way of the finish line.

  • Medical personnel authorized by the event may examine any participant who appears in distress. If, in the sole opinion of authorized medical personnel, it is in the best interest of the participant’s health and welfare, medical personnel may remove a participant from the event.

  • Participants must retire at once from the race if ordered to do so by a member of the event staff, medical staff, or any governmental authority, including fire and police officers.

  • Event officials reserve the right to delay, cancel or suspend the race due to factors in accordance with Emergency Protocol on severe emergencies and/or weather.

  • Participants are responsible for the recognition and understanding of event signage, symbols, and colors relating to participant warnings, maps, facilities, and directions.


The Start

  • All participants are responsible for knowing the race’s start time and check-in method. All participants must be present at the appointed time to receive instructions and to participate in the Official Start of the race.

  • Participants shall assemble near the Start line for the race no less than 15 minutes prior to the race start.

  • All participants must be positioned behind the Official Start line prior to the race start.


Course Monitoring

  • Any participants who refuses to follow the directions of event officials, including fire and police officials, city officials or course marshals, or who conduct themselves in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified from the event and from future participation at the discretion of race officials.

  • Any participant who has been found by a course marshal or event official to have gained an unfair advantage by intentionally shortening the race route (“cutting the course”) shall be immediately disqualified from the event.


Result Timing

  • Bib number must be visible and worn on the front of the torso to receive an accurate finish time.


Timing Disqualification

  • Participants must begin the event during the official recognized starting time in order to register an official course completion time.



  • Participants shall be bound by any modification or supplement of the event rules published prior to the event.

  • Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of awards and removal from official results.

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